Having good billing software for small businesses can be an important factor in the success of your very small business, even if you hire an accountant! Indeed, if you entrust part of the accounting to a service provider, you still have to manage certain aspects such as quotes, purchase orders and customer invoicing...
By equipping your business with the best solution available, including all the functions you need, you can better manage your day-to-day cash flow, giving you a more accurate and relevant view of the company's financial situation. But, for that, you still have to choose the TPE accounting software that suits you best!
Accounting software: what for?
With small business accounting software, you can issue all of your invoices in due form and then track them over time. It will be easier for you to manage the payments of your customers, and possibly to restart them in the event of unpaid invoices, without undergoing unnecessary stress and without taking the risk of an unfortunate oversight.
By sparing you these hassles and providing you with collaborative features to work in real time with your partners, this software also frees up part of your time, so that you can devote yourself to carrying out tasks that you deem most essential, and development of your business.
Far from being redundant with your accountant, your TPE accounting software will allow you to work in harmony with him or her, and to comply with all legal requirements, on an administrative or fiscal level.
However, it's not just about complying with standards! In an increasingly competitive world, it is necessary to stay one step ahead of the competition. And having reliable financial data at all times is a definite advantage in a competitive business environment. Good accounting software gives you that, and allows you to achieve a higher level of performance!
Focus on the prior analysis of needs
Most accounting software offers these basic functions à la carte:
- management of quotes, purchase orders and invoicing,
- automatic recording of accounting entries,
- taking into account your purchases and other expenses,
- monitoring of customer and supplier accounts,
- synchronization of bank accounts,
- Management of VAT and declarations.
The publication of accounting books, compulsory under French regulations, as well as the export of accounting figures to a document that will be usable by your accounting firm are also often part of the standard offers.
Each software solution will then provide additional functionalities to meet specific expectations. Therefore, depending on the needs of your business, or related to your industry, it is up to you to determine the best choice in this area.
The impact of whether or not to use a chartered accountant
This is an important criterion when choosing your accounting software, since your needs will vary greatly depending on whether you manage your accounting yourself or not:
If you delegate most of your accounting, a simple quote and invoice management application may suffice, especially in a very small, single-business enterprise that generates few financial documents. Managing purchase orders and keeping a record of purchases will be a plus.
If you manage the accounting internally, on the other hand, your business will need more extensive functions, such as preparing tax returns, editing the journal entry file and annual accounts. This should not be overlooked in the event of an audit by the tax administration, which will require these documents!
If you are tracking cash flow, your billing software for small businesses should let you integrate your banking transactions directly into your accounting, and allow you to categorize them. It will be a welcome time saver.
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